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Examination Fee

Examination Fee is a charge levied by the educational institution for students to sit for their exams. This fee is intended to cover the costs associated with the administration, invigilation, grading, and processing of exam papers. The examination fee may vary depending on the level of the exam, the institution's policies, and other logistical factors.

Examination fee ensures that the institution can provide a smooth, fair, and high-quality examination experience. They are a small part of the broader educational costs, but they play a crucial role in maintaining the standards and integrity of the examination process.

Fetch Data​

To begin, search for examination fee details by:

  • Regular Exams: These are standard exams scheduled as part of the academic calendar. Fees for regular exams cover the cost of organizing and conducting these exams.

  • Supplementary Exams: These are for students who need to retake exams they didn't pass initially. The fee covers the additional administrative and logistical costs.

  • Internal Exams: These are mid-term or internal assessments conducted by the institution. Fees for internal exams help cover the costs of grading and evaluation.

  • Revaluation Exams: If a student requests a re-evaluation of their exam paper, a fee is charged to cover the cost of re-marking the papers.

  • Recounting Exams: Similar to revaluation, this fee is for students who want their exam marks recounted to ensure accuracy.

Steps:

  1. Enter the student's hall ticket (e.g., 20831A1215).
  2. Choose Exam Type (any of the above).
  3. Click the search button.

Expand/Collapse Student Payment History​

The expand/collapse feature allows you to quickly access detailed information when needed while keeping the payment history organized and easy to navigate when not in use.

When the payment history is expanded, detailed information about each exam payment is displayed.

  • Date: The exact date when the payment was made.

  • Receipt Number: The receipt or confirmation number issued after the payment.

  • Paid by: The name of the person who has made the payment.

  • Amount Paid: The total amount paid for the specific transaction.

  • Payment Mode: The method used to make the payment - whether online, bank transfer, demand draft, or cash.

  • Received by: The authority who is in receipt of the transaction amount.

  • Exam Type: The type of exam the fee was paid for (i.e., regular, supplementary, revaluation, etc.).

Payments_ExamFee_DetailedView

Print & Delete​

Here, you can print the receipt and delete the corresponding entry as well.

Print​

To take printout of the payment details, click Print icon for your payment details [See above screenshot]. You will get an office copy and student copy, both. Both contain the same information, ensuring clarity and transparency for both the institution and the student. It also includes designated areas for signatures to verify the transaction's authenticity.

Payments_ExamFee_Printout

Delete​

Click the correspondingDelete 'Action' icon [See above screenshot] if you wish to delete the entry. A confirmation window pops up, in which you have to specify a reason why you want to delete and confirm.

Payments_ExamFee_DeleteEntry

Collect Fee​

Exam fee collection should be done for every student, individually.

  1. Enter the student's hall ticket no.

  2. Select Exam Type - Regular or Supplementary.

  3. Select Exam; (e.g.: B.Tech. Sem-3 End Examinations (R22), Regular, February 2025).

  4. Subjects relevant to the selected course are displayed.

    • The subjects that are already checked and inactive are mandatory subjects; these are pre-selected and there is no option to uncheck them.
    • For the elective subjects, select the additional subjects that were chosen based on the student's interests or degree requirements.

  5. Click on Collect Fee button. This will open another pop-up window.

Payments_CollectExamFee1

  1. Select payment method - Cash / Credit Card / Debit Card / Online / Demand Draft / Bank Transfer / Challan. Enter Remarks if cash is collected; enter Reference No. of all other modes of payment.

  2. Click 'Collect Fee.'

  3. A success message will be displayed. Two copies of the invoices will be generated - one, an Office Copy and another, a Student Copy - to take printout if necessary.

  4. Upon doing so, the student's pending status will turn to 'Registered,' meaning the student is now eligible to sit for the said examination(s).

  5. The student's past payments list can be had by clicking the toggle 'Expand' icon.

Expand/Collapse Exam Fee History​

The expand/collapse allows you to get a glimpse of all the exam fees that have been done thus far.

  • Date: The date when the payment was made.

  • Receipt Number: The unique identifier for the payment receipt.

  • Paid By: The name of the person who made the payment (blurred in the image).

  • Paid Amount: The amount of money paid.

  • Payment Mode: The method of payment used (e.g., Cash).

  • Received By: The name of the person who received the payment (blurred in the image).

  • Reference Number: Any reference number associated with the payment (none in this case).

  • Actions: Options to print or delete the payment entry.

Payments_ExamFee_CollectFee

note

The examination fee may only be collected after the schedule has been announced and students have registered for the exam. During inactive periods, when no exams are scheduled, examination payment history can still be accessed.

Thus

This interface makes it easy for the administrative staff to collect fee; view, print, delete examination fee information.