Activities Management

Manage college clubs and events through a comprehensive activities system. Create, organize, and track student engagement across various extracurricular programs including sports, arts, technical, and community service activities.

Key Features

• Create and manage clubs with customizable categories and admin roles
• Organize events with registration, capacity management, and reporting
• Track participation through member management and attendance systems
• Generate reports for activity analysis and institutional insights
• Mobile access for students and faculty through dedicated apps

Club Management

ℹ️ Clubs are student-led groups for specific interests including sports, arts, technical, community service, and professional activities. Each club has admins and followers to facilitate member engagement.

Creating a New Club

1. Go to UMS >> Activities >> Clubs
2. Click on New Club button
3. Enter club name and compelling description
4. Add relevant tags for categorization (optional)
5. Select club type: sports, arts, technical, community service, or professional services
6. Choose club admin(s) from the available list
7. Upload suitable background image for the club
8. Click Add Club button to create

Managing Club Details

1. Click View Details on any club card
2. Review join requests from students and faculty members
3. Click Accept or Reject for membership requests
4. View club members list at the bottom of the page
5. Delete members if needed using the delete option
6. Click Edit button to modify club information

💡 The number of members and followers are displayed below the club description for quick reference.

Mobile App Access

The Clubs feature is available in both Student and Faculty mobile apps. Users can explore clubs by categories, view their memberships, and manage admin roles.

Students and faculty can express interest in joining clubs through the mobile apps. Club admins can evaluate requests and approve members, ensuring clubs maintain their standards and community engagement.

Event Management

ℹ️ Events range from academic conferences to skill development sessions. Each event includes date, time, location, organizer details, and participant capacity management.

Creating a New Event

1. Go to UMS >> Activities >> Events
2. Click on Create New Event button
3. Enter event name and select event type: academic, co-curricular, or extra-curricular
4. Choose parent event if institution-specific
5. Set event date, time, and location details
6. Select organizer and event admin from the list
7. Write event description and add relevant tags
8. Choose display preference: App, Website, or Both
9. Upload event report and cover image
10. Set participant capacity and entry fee options
11. Check Restricted Institution if needed
12. Click Add Event button to publish

Managing Event Details

1. Click View Details on any event card
2. Review interested participants with their details (name, email, batch, program, ID, user type)
3. Mark attendance as present or absent
4. Monitor check-in and check-out times using QR code system
5. Delete participant details if needed
6. Click Export button to download participant data

Event Operations

1. Click Edit Event button to modify event information
2. Use Event Gallery to view or upload event photos
3. Click kebab menu (3 dots) to download event report
4. Monitor event status: "Yet to be Held" or "Finished" alerts

💡 Events automatically appear in the institution's Digital Notice Board based on "Show Event In" preferences.

Mobile App Access

The Events card in mobile apps provides comprehensive event information including dates, times, locations, and descriptions. Users can access event details and participate through the mobile interface.

Reports Management

ℹ️ Generate detailed reports for various events and activities to analyze participation, outcomes, and institutional engagement metrics.

Accessing Reports

1. Go to UMS >> Activities >> Reports
2. Select desired report type from available options
3. Enter required parameters for the report
4. Click Get Report button to generate

Report Features

• Use search functionality to find specific reports
• Filter reports by date ranges
• Export data for external analysis
• Review event participation statistics

Common Issues & Solutions

❗ Issue	✅ Solution
Club not visible after creation	Refresh the page and ensure all required fields were completed
Event participants not showing	Check if event registration is properly configured
Reports not generating	Verify date parameters and try with different date ranges
Mobile app sync issues	Ensure stable internet connection and restart the app

Useful Tips

💡 Club Management

• Regularly review and approve club membership requests to maintain active communities
• Use descriptive tags to improve club discoverability
• Upload high-quality background images for better visual appeal

💡 Event Planning

• Set realistic participant capacities based on venue limitations
• Enable both App and Website display for maximum reach
• Upload event reports promptly for better documentation

💡 Reporting

• Schedule regular report generation for trend analysis
• Export data regularly for backup and external analysis
• Use date filters effectively to focus on specific time periods

Support

Need Help?
Access Support Portal from the footer and click on "Login with CampX."