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Attendance Management

Overview​

Attendance Management feature enables faculty to efficiently mark attendance, track topics covered, manage class sessions, and maintain detailed records for all their courses. This system supports both web and mobile interfaces to provide flexibility for different teaching environments.

Key Features​

→ Multi-platform Access - Mark attendance via web interface or mobile app
→ Topic Integration - Link attendance with curriculum topics and completion status
→ Flexible Session Management - Handle regular classes, labs, and special sessions
→ Student Tracking - Comprehensive absent/present records with remarks capability
→ Real-time Updates - Instant synchronization across all platforms

Access Methods​

Web Interface​

Navigate to UMS → My Courses → Select your classroom → Attendance submenu.

Mobile App​

From the home screen, tap View Schedule → Select the desired class/lab.

Attendance Management via Web Interface​

Access Method
  • Navigate to UMS → My Courses
  • Select "View >" for your classroom
  • Choose "Attendance" from the submenu

Follow the steps below to mark attendance via web interface:

  1. Click Mark Attendance to begin the process
  2. Select the period(s) for which you want to record attendance
  3. Click Next to continue to topic selection
  4. Choose the relevant topic(s) from the curriculum
  5. Mark topics as Completed or Partially Completed based on progress
  6. Click Add Topic to link topics with the attendance session
  7. Select absent student roll numbers from the displayed list
  8. Add remarks for absent students if needed
  9. Click Submit Attendance to finalize the record

Attendance Management via Mobile App​

Access Method
  • Tap "View Schedule" on the home screen
  • Select the specific class/lab for the date
  • Ensure you have the correct period and session selected

Follow the steps below to mark attendance via mobile app:

  1. Tap View Schedule from the home screen
  2. Select the class/lab session for the specific date
  3. Choose the period(s) you want to mark attendance for
  4. Select the unit(s) and topic(s) to be covered
  5. Ensure topics are marked with completed status
  6. Select absent students from the class list
  7. Tap Submit to save the attendance record

Expected Results​

After successfully marking attendance, you should see:

→ Attendance Record Created - New session appears in attendance dashboard
→ Topic Progress Updated - Curriculum tracking reflects completed/partial topics
→ Student Status Recorded - Present/absent status saved for all students
→ Notification Sent - Automatic alerts to students and administrators
→ Reports Available - Attendance data accessible in various report formats

Important Notes​

Important Guidelines
  • Mark attendance promptly - Complete attendance within the designated time window
  • Topic accuracy - Ensure selected topics match what was actually covered in class
  • Student verification - Double-check absent student selections before submitting
  • Remarks for clarity - Add meaningful remarks for absent students when applicable
  • Session consistency - Maintain consistent attendance patterns across similar sessions

Common Issues & Solutions​

🛑 Issue✅ Solution
Cannot find my classroom in the listVerify you are assigned to the course and contact administrator if needed
Topic selection not availableEnsure curriculum is properly configured for your course
Student list incompleteCheck course enrollment and verify all students are registered
Unable to submit attendanceVerify all required fields are completed and try refreshing the page
Mobile app not syncingCheck internet connection and force-refresh the app
Previous attendance not editableContact administrator as there may be time restrictions on editing

FAQs​

Q: Can I mark attendance for multiple periods at once?
A: Yes, you can select multiple periods in both web and mobile interfaces before proceeding to topic selection.

Q: What happens if I forget to mark attendance?
A: Contact your administrator to request access to mark late attendance or to edit existing records.

Q: Can I edit attendance after submission?
A: Yes, use the "Edit Attendance" feature in the web interface, subject to institutional policies and time restrictions.

Q: How do I handle suspended or cancelled classes?
A: Use the "Manage Class" feature to suspend periods or mark sessions as cancelled.

Q: Are attendance records automatically saved?
A: Records are saved only after clicking "Submit Attendance" on web or "Submit" on mobile.

Q: Can I add custom topics during attendance marking?
A: Yes, you can add custom topics and link them to attendance records in the web interface.

Support​

Need Help?
Access Support Portal from the footer and click on "Login with CampX."