Academic Admin Workspace

Overview​

This comprehensive guide helps academic administrators navigate and leverage CampX's institutional management features. From academic program setup to user management, this guide provides essential workflows for efficient administrative operations through both web and mobile platforms.

Key Features​

→ Digital Notice Board for announcements, posts, and interactive polls.
→ Activities for managing events, clubs, and campus engagement.
→ Principal Dashboard for comprehensive institutional oversight and analytics.
→ Academics for managing degrees, programs, semesters, and regulation batches.
→ Academic Setup for configuring academic calendar, curriculum, holidays, and timetable slots.
→ Courses & Master Courses for course management and templates.
→ Assessments for managing assessment types and templates.
→ Workspaces for configuring role-specific workspace access.
→ Organisation Settings for institutions, departments, designations, and image assets.
→ Manage Users for user access and role management.
→ Data Management for data imports and exports.
→ Configurations for system-wide settings.

Digital Notice Board​

Communicate effectively with students and faculty through announcements, posts, and interactive polls across web and mobile platforms.

Steps to Create Announcements, Posts, and Polls:

1. Navigate to Digital Notice Board from the workspace menu
2. Click + button and select New Announcement, New Post, or New Poll icon
3. Configure Content Type, Title/Description, Date & Time, and Tags
4. Add supporting materials (Media, Documents, or URLs) if needed
5. Select Target Audience (Website, Institutions, Batches, Degrees, Classrooms, Clubs, Departments)
6. For polls, set poll options and duration
7. Click Submit to publish

Topics Covered:

• Creating announcements and posts
• Content categorization and targeting
• Audience selection and distribution
• Interactive features and engagement

Activities​

Manage campus events, clubs, and student engagement activities efficiently.

Steps to Manage Events:

1. Navigate to Activities → Events
2. Click New Event and enter event details (Name, Description, Date/Time, Venue)
3. Set registration limits and configure online registrations
4. Assign organizers/hosts and link to relevant clubs if applicable
5. Track registrations and attendance through the event dashboard
6. Export attendance reports and collect feedback after the event

Steps to Manage Clubs:

1. Navigate to Activities → Clubs & Committees
2. Click Create Club/Committee and provide name, objectives, and faculty coordinators
3. Add student members manually or via bulk upload
4. Set member roles (President, Secretary, Treasurer, etc.)
5. Schedule meetings and activities, assign tasks to members
6. Monitor budgets and generate compliance reports

Principal Dashboard​

Access comprehensive institutional analytics and oversight for data-driven decision making.

Steps to Access Dashboard:

1. Navigate to Principal Dashboard from the workspace menu
2. View key performance indicators and institutional metrics
3. Access detailed reports for academics, attendance, and student performance
4. Monitor financial data and operational statistics
5. Export reports for presentations and strategic planning

Academics​

Configure and manage academic programs, degrees, semesters, and regulation batches.

Steps to Set Up Academic Programs:

1. Navigate to Academics from the workspace menu
2. Click Degrees to create and manage degree programs
3. Click Programs to set up specific programs under degrees
4. Click Semesters to configure semester structures
5. Click Regulation Batches to define batches and cohorts
6. Configure program requirements, prerequisites, and progression rules

Academic Setup​

Configure academic calendar, curriculum, holidays, timetable slots, and sections.

Steps to Configure Academic Setup:

1. Navigate to Academic Setup from the workspace menu
2. Click Academic Calendar to set up term dates and academic year structure
3. Click Curriculum to manage curriculum frameworks and requirements
4. Click Holidays to define institutional holidays and breaks
5. Click Time Table Slots to configure class timing templates
6. Click Sections to create and manage student sections

Courses & Master Courses​

Manage course catalog, course types, and master course templates.

Steps to Manage Courses:

1. Navigate to Courses from the workspace menu
2. Click Course Types to define course categories
3. Click All Courses to view and manage existing courses
4. Create new courses with course code, name, credits, and description
5. Navigate to Master Courses to create reusable course templates
6. Link courses to appropriate programs and regulation batches

Assessments​

Configure assessment types and templates for standardized evaluation.

Steps to Set Up Assessments:

1. Navigate to Assessments from the workspace menu
2. Click Assessment Types to define types (Quiz, Mid-term, Final, Assignment, etc.)
3. Click Assessment Templates to create standardized assessment formats
4. Configure assessment parameters (marks, weightage, pass criteria)
5. Link assessment templates to courses and programs

Workspaces​

Configure and manage role-specific workspace access for different user types.

Steps to Configure Workspaces:

1. Navigate to Workspaces from the workspace menu
2. View available workspace configurations
3. Assign users to appropriate workspaces based on their roles
4. Configure workspace-specific permissions and features
5. Test workspace access to ensure proper functionality

Organisation Settings​

Manage institutional settings including institutions, departments, designations, and image assets.

Steps to Configure Organisation Settings:

1. Navigate to Organisation Settings from the workspace menu
2. Click General Settings to configure institution-wide settings
3. Click Institutions to manage institutional entities and hierarchies
4. Click Departments to create and manage departments
5. Click Designations to define job titles and roles
6. Click Image Assets to upload logos, banners, and branding materials

Manage Users​

Manage user accounts, roles, and access permissions across the institution.

Steps to Manage Users:

1. Navigate to Manage Users from the workspace menu
2. Click All Users to view and manage existing user accounts
3. Click Add User to create new user accounts
4. Assign appropriate roles (Admin, Faculty, Student, Staff)
5. Configure user permissions and workspace access
6. Activate or deactivate user accounts as needed

Data Management​

Import and export data efficiently for bulk operations and reporting.

Steps to Import Data:

1. Navigate to Data Management → Data Imports
2. Select the type of data to import (Students, Faculty, Courses, etc.)
3. Download the import template for reference
4. Prepare your data file according to the template format
5. Upload the data file and validate for errors
6. Confirm and execute the import

Steps to Export Data:

1. Navigate to Data Management → Data Exports
2. Select the type of data to export
3. Apply filters if needed (date range, department, program, etc.)
4. Choose export format (CSV, Excel, PDF)
5. Click Export and download the generated file

Configurations​

Configure system-wide settings and preferences for the institution.

Steps to Configure System Settings:

1. Navigate to Configurations from the workspace menu
2. Review available configuration categories
3. Select specific configuration settings to modify
4. Update settings according to institutional requirements
5. Save changes and verify updated configurations

Common Issues & Solutions​

Support​

Need Help?
Access Support Portal from the footer and click on "Login with CampX."