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Reassigning Faculty to a Subject or a Session

Overview​

Faculty reassignment in CampX allows institutions to manage faculty workload efficiently. This guide covers two scenarios:
Permanent Faculty Reassignment – Assigning a new faculty member to a subject for the semester.
Session-Based Faculty Reassignment – Replacing a faculty member temporarily for a particular session.

Key Features​

→ Assign a new faculty to a subject permanently.
→ Temporarily reassign a faculty for a specific class session.
→ Faculty can reassign a session from the CampX Mobile App via the Schedule Page.
→ Notifications to faculty about the reassignment and approval flow
→ Schedule updates automatically reflect for both faculty members.

Prerequisites
  • The subject must be available in the semester structure.
  • For temporary reassignment, the faculty must have no conflicting sessions.

Permanent Faculty Reassignment (Semester-Level)​

Information
  • This applies when a faculty member is permanently reassigned to a subject for an ongoing semester.
  • Once reassigned, the new faculty gets access to course materials, attendance, and grading.
  • Generating sessions from the Timetable Page is mandatory to reflect the reassignment in class schedules.
  • Sessions already taken by the previous faculty remain unchanged.
  • Sessions without attendance by the previous faculty will be visible in the new faculty’s login.

Steps for Permanent Faculty Reassignment

  1. Navigate to UMS > Classrooms in the Web Portal.
  2. Select the required Classroom and locate the Current Semester (⭐).
  3. Each subject card displays the currently assigned faculty.
  4. Click the three-dot menu on the subject card and select Reassign Faculty.
  5. Choose the new faculty, confirm reassignment, and the faculty will be permanently assigned.
  6. Navigate to the Timetable Page and Regenerate Sessions to update the faculty assignment.
  7. The updated faculty will be reflected in all planned sessions after reassignment.

Reassigning a Faculty for a Particular Session (Web Portal)​

Information
  • This method is used when a faculty needs to be reassigned for a specific session in the timetable.
  • Session reassignment done here does not require any approval from the faculty.

Steps for Session-wise Faculty Reassignment

  1. Navigate to Classrooms → Select the required Classroom.
  2. Click on Timetable → Select View Sessions.
  3. Choose the required session on the desired date.
  4. Select the replacement Faculty and click on Update Session.
  5. The faculty schedules in the Mobile App will be updated automatically.

Reassigning a Faculty for a Session (Mobile App)​

Information
  • Faculty can reassign a session from the Schedule page in the mobile app.
  • Approval is required when faculties reassign a session from mobile.

Steps for Session-wise Faculty Reassignment via Mobile

  1. Navigate to Schedule page to View the list of scheduled classes for the day.
  2. Tap the three-dot menu next to a particular class and select Reassign Faculty.
  3. Choose the Subject, Department, and Faculty for reassignment.
  4. The newly assigned faculty will receive a notification and can accept or reject.
  5. Once accepted, the schedule updates automatically for both faculties.

Common Issues & Solutions​

🛑 Issue✅ Solution
Faculty reassignment option not visibleEnsure that the user has the required permissions to reassign.
Session reassignment pending approvalWait for the reassigned faculty to accept or reject the session.
Classes still showing old faculty in reportsEnsure the reassignment was applied successfully and the timetable updated.
Faculty reassignment not reflecting in sessionsEnsure that sessions are regenerated from the Timetable Page after reassignment.
Useful Tips
  • Always regenerate sessions from the Timetable Page after reassigning a faculty to a subject to ensure the changes take effect.
  • Reassign faculty for a subject in advance to avoid last-minute scheduling issues.
  • Encourage faculty to enable notifications in the mobile app for reassignment alerts.

Support​

Need Help?
Access Support Portal from the footer and click on "Login with CampX."