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Exam Publishing Readiness Checklist

Overview​

Before publishing an exam, it's crucial to ensure that course data, internal/external marks, and exam configurations are accurately verified. This ensures smooth registration, correct marks calculation, and valid hall ticket visibility.

Key Steps​

→ Cross-verification of subject data across modules.
→ Confirm internal marks are calculated and accumulated properly for each subject.
→ Ensure external max marks for each subject are set correctly.
→ Final exam configurations for hall ticket and revaluation settings.

Step 1: Verifying Subject Details​

Information
  • Only subjects listed in the Courses tab will be visible for student registrations.
  • Ensure "Is Graded Course" option is enabled for each subject (mandatory for SGPA and CGPA calculation)
  • Mismatches will prevent students from registering or viewing subjects.

Follow these steps to verify subject information

  1. Navigate to External Exams in the Examinations Module and select the required notification.
  2. Navigate to Registrations Page and go to Courses tab.
  3. For each course, carefully check and verify the Subject code, Subject name and Subject type.
  4. Cross-check with the Master Courses listed on the Courses page in the Admin Module.
  5. Click the 👁️ eye icon next to each course to view details and confirm consistency.
  6. Confirm "Is Graded Course" toggle is enabled for graded subjects.
  7. Make sure that Course Registrations are completed.

Step 2: Verify Internal and External Max Marks​

Information
  • Internal and External Max marks contribute to the final grade and must be correctly configured before publishing.

Follow the Steps below to verify Max Marks

  1. Navigate to All Courses in the Admin Module.
  2. Click on a Course to view External and Internal Max Marks. If needed, Click on Edit and change the Marks.
  3. If External Max Marks are edited, Student Registrations must be updated in the External Notification.
  4. If Internal Max Marks are edited, User needs to filter the required subject and click on Get Marks to get the updated Internal max marks.

Step 3: Verify Course Registration Mapping​

Information
  • Only registered subjects appear for students in exam registration.

Follow the Steps below to verify Course Registrations

  1. Navigate to Course Registrations in the UMS.
  2. Apply the Filters to get the required Courses.
  3. Ensure all relevant subjects and their codes are correctly mapped and registered for each student.

Step 4: Review Hall Ticket Visibility and Revaluation Options​

Information
  • These visibility settings control what the student can view or act on from their portal.

Follow the Steps below to verify Course Registrations

  1. Navigate to the required Exam notification in the Exams Module and Click on Exam Configuration.
  2. Check and Update the following toggles : Hall Ticket Visibility and Enable Revaluation.
  3. Ensure these toggles are ON for all applicable subjects before Exam publication.
🛑 Issue✅ Solution
Subject not appearing in exam registrationConfirm subject is registered and marked as "Is Graded".
Internal marks not syncing properlyClick Get Internal Marks after changing max marks.
External marks not reflected in registrationUse Update Registration after modifying external marks.
Hall ticket or revaluation options missingEnsure toggles are enabled in the Exam Configuration page.
Useful Tips
  • Perform validation at least 2 days before intended publish date.

Final Review Checklist​

✅ Subjects match between Admin & Exam Modules
✅ “Is Graded Course” is enabled
✅ Internal marks are finalized and submitted
✅ External max marks and templates are verified
✅ Exam Registrations are updated post any change
✅ Hall Ticket and Revaluation toggles configured
✅ Validated through UMS > Reports

Support​

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